Running a business is hard. Especially now, as companies try to remain competitive, find ways to be more efficient, and continue adapting to a world that is constantly changing. It would seem like ano-brainer then, to take advantage of any tool or technology that promises to make this whole process a lot smoother. But even now, workforce management systems are shrouded in misconceptions that prevent companies from taking advantage. These are a handful of the common myths we’ve heard.
This one couldn’t be further from thetruth. Unfortunately, many people believe workforce management is only usefulfor companies with thousands of employees to manage. The reality is that allbusinesses – big or small – can benefit from a comprehensive workforcemanagement system. The core functionalities of workforce management arescheduling, time-tracking, and compliance checking – which are relevant to allsecurity businesses, whether you have 10 employees or 1000. In the industry,you will also likely be competing against some of these huge companies, soimplementing a workforce management system to help streamline operations andautomate time-intensive processes could help you stand out.
While yes, scheduling is a big part ofworkforce management, a system like Guardhouse goes far beyond simply assigningshifts. A great workforce management system addresses multiple aspects ofemployee management, including compliance checks, resource allocation, GPStracking, integration with payroll, time and attendance tracking, and managingleave requests. Guardhouse also offers features specific to security guardmanagement, such as QR checkpoints, incident reporting, and welfare checks.There is a lot more to systems like these than just scheduling.
Possibly one of the most commonmisconceptions we’ve heard is that workforce management is only relevant to HRdepartments. The truth is that a comprehensive workforce management system likeGuardhouse impacts multiple areas of your business – from operations to financeto IT. As an example, your finance department can use data insights gatheredfrom your workforce management system to make more informed decisions for financial forecasting and budget planning.Everyone – from the boss to the guards on shift – can benefit from a moresmoothly run workforce.
Cost savings are absolutely a big sellingpoint for workforce management, but this is by no means its only purpose. Atthe core of workforce management are efficiency, compliance, and happieremployees. With the real-time information and data provided by aworkforce management system, you can optimise employees’ schedules and make theworkplace a calmer, more positive place to be. In turn, this can drasticallyreduce the chances of employee burnout and the rate of turnover. Compliancechecks also contribute to a happier, more efficient workplace, as complianceviolations can be costly and take time to resolve.
No two businesses are run the same way, soit follows that no workforce management solution would fit every business. Butnot everyone sees it this way. Some people believe that all workforcemanagement systems are one-size-fits-all, rigid structures with no room formovement, when in fact, systems like Guardhouse can be tailored to fit yourbusiness’s needs. Whether you need help with compliance tracking, more advancedscheduling options, or invoicing software that can integrate with your existingpayroll system, Guardhouse can be tailored to suit your specific needs. Noone-size-fits-all option in sight.
Essentially, workforce management is animportant tool for security businesses of every size. It encompasses far morethan just scheduling, HR, or cost-cutting – a comprehensive workforcemanagement system can simplify business processes, save you time and labourcosts, and lead to a happier workforce. Consider these myths, debunked!
If you’d like to see what a tailoredGuardhouse solution might look like for your unique business, please get intouch. Our expert team would be happy to talk you through it.
