Smart software for growing security companies
A scheduling system that gives you visibility of availability, overtime, fatigue management, financials, compliance and conflicting shifts.
One data entry point for time & attendance, invoicing and payroll improves accuracy, saves time, drives revenue and boosts profitability.
Daily automated security licence checks and renewal reminders keep guard compliance profiles up to date.
Be instantly notified of guard licensing and certification renewals for ease of compliance and governance.
Peace of mind knowing when and where your guards are on site.
Summary view of confirmed and unconfirmed shifts.
Easily review and approve leave accruals and applications.
Security licences are automatically checked against each State database.
Our fully automated onboarding module captures all critical HR details including superannuation details.
Staff can manually upload and update their compliance docs through the mobile app for manager approval.
Guards and managers are alerted ahead of time to ensure compliance with licensing laws.
Allocate required skills to each job in the schedule and match the right guard, to the right job, at the right time, managed the right way.
Create shift templates by client and by site; fulfil customer contracts with rotations.
Staff your client demands in minutes not hours; offer available shifts to your workforce.
Manage minimum breaks, overtime risks, staff availability and shift conflicts.
.jpg)
Provide greater detail by uploading time stamped photos, videos and notes.
Build custom incident reports that meet the needs of your business and clients.
Keep track of incident status and assign follow up actions where required.
Improve client relationships by providing greater transparency and accountability with a dedicated incident reporting portal.
Generate a unique GPS mapped QR code for each checkpoint within a tour
Guards easily scan the QR code at the click of a button via the Guardhouse app, completed in seconds
Generate comprehensive reports that document checkpoint data, all accessible from the Customer Portal
Send out welfare checks to staff easily via SMS or phone call.
Check up on specific staff based on the site they are stationed at through the dashboard
Easily escalate issues when check calls are missed to ensure the welfare of staff and patrons
Receive important alerts for all welfare checks from the dashboard
Draft timesheets automatically generated from rostered shift, ready for seamless review, edit and approval.
Staff submit digital timesheets for review.
Geofencing enables guards to clock in/out when they are at the right work site, keeping a digital time stamp.
Guardhouse is agile and flexible, integrating seamlessly with your existing processes.
Create varying pay structures, overtime rules and allowances in accordance with governing award/EBA. Select the Australian security award out of the box!
Predict and manage the impact of overtime costs.
Guardhouse seamlessly integrates with MYOB, Xero and Elmo.
Provide administrator access to safeguard sensitive payroll information.
Eliminate data entry duplication and paper handling.
Handle multiple charge rates by time, site and guard type.
Seamlessly integrate with MYOB and Xero.
Edit draft invoices, send invoices directly to your clients and track payments.
Charge out rates vs shift costs give an instant view of top line revenue and bottom line profitability.
Assess operational costs for specific sites or customers to determine pricing and margin.
Improve efficiency with real-time messaging and broadcast alerts.
SMS, email and push notifications mean guards arrive on time, every time.
Push notifications mean specific shift or event requirements are captured.
Easily identify which guards are associated to each subcontractor.
Easily identify subcontractor guards; easily integrate custom rates across service levels and sites.
Send work orders to your subcontractor for approval to ensure they don’t miss a shift.
Issue subcontractor’s timesheet reports with applicable rates for ease and speed of payment.
Enable visibility of rosters and time-critical changes.
Meet compliance by providing clients with up to date licensing and certification information.
Promote transparency whilst maintaining control.
Provide clients with ‘read and download’ of service and certification records.
Compatible across all device and operating systems.
Feature-rich, what you can do on the web you can do on mobile App.
Accurate, shared data enhances knowledge sharing and peak productivity.
Run financial reports that give you a P&L down to a site level.
Track personal leave days, no shows and unavailability to ensure coverage across high volume periods.
Scheduled vs Actual timesheets comparison to keep everyone accountable.
Secure, cloud storage for current and historic documentation storage for staff and clients.
Seamlessly capture signatures on critical documents like SOPs and company polices.
Images and documents scanned and uploaded directly to the portal.
Track, manage and store documents online and reduce manual filing and paper.
Key actions are automatically logged
Key actions like staff clock-ins, check-point scans, and incident reports are automatically logged in the 'book' - saving time and removing the risk of staff forgetting to log activities.
Build custom Incident Reports
Build custom Incident Report templates to track everything from day-to-day deliveries to major incidents.
Give your clients access
Give your clients direct access to the log from wherever they are in the world via our Customer Portal feature.
Say goodbye to paper books
Save thousands of pounds on purchasing paper books and hundreds of hours delivering and collecting them. Everything is stored in the cloud, accessible from anywhere whenever you need it.
