6 Signs Your Security Business Needs Workforce Management Software

1. You're spending hours each week on staff admin

Problem

Your managers are spending too much time each week scheduling staff, organising payroll and invoicing customers.

‍Solution

By using a workforce management system you can significantly reduce the time spent on staff admin by streamlining these processes, helping to iron out inefficiencies and cut down on admin costs in your business.

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2. Errors keep coming up from manual data entry

Problem

You're finding that errors from manual data entry keep creeping into your reports: guards have been scheduled at the wrong time, are being paid at the incorrect rate, or have shown up to the wrong location.

Solution

Workforce management software simplifies these processes and will eliminate the errors that arise from manual data entry, ensuring correct scheduling, invoicing and reporting.

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3. Regularly finding yourself chasing compliance

Problem

You're constantly having to chase up staff to ensure that licenses are valid and up to date.

Solution

Workforce management software automates your license checking and ensures you stay compliant.

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4. Paperwork is misplaced or incomplete

Problem

You've lost or mixed-up paperwork, found timesheets that aren't complete, or are getting swamped in the amount of paperwork floating around your business.

Solution

By using a workforce management system, everything that was once done on paper is now digital, allowing easy completion and submission of forms, and ensuring nothing gets misplaced amidst a pile of paperwork.

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5. Guards don't know where or when they're working

Problem

Guards haven't shown up to shift because they haven't been notified where or when they are working.

Solution

Workforce management software automates the scheduling process by sending each guard their allocated shifts, ensuring there is no confusion regarding their shift details.

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6. You have little to no visibility over current shifts

Problem

You're unsure which guards are currently working and where, and whether or not they have arrived to shift on time.

Solution

With automated dashboards, you have a clear overview of each shift. Showing which guards are assigned to each site allows you to monitor the status of every shift to ensure full control over staff activity.